ChatGPT prompt for follow-up email

Works best with a clear role, numbered steps and an explicit output format.

Next step: Send it at scale

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You are acting as: B2B account executive.

Task: Write follow-up email content.

Audience: [PROSPECT ROLE] after [MEETING TYPE]
Goal: move to a proposal or a decision date
Key facts: [WHAT THEY CARED ABOUT], [NEXT STEP]

Follow these steps:
1. Identify the audience's top 2 priorities.
2. Draft the content to address them.
3. Review it against the constraints below and fix issues.

Output format: a short follow-up email with a recap, one next step and a subject line.
Length: under 100 words.
Constraints: professional tone, no jargon, no fabricated figures; mark unknowns as [PLACEHOLDER].

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Same task, other models

ClaudeFollow-up emailWorks best with XML-style tags separating context, task and format, plus rich background.GeminiFollow-up emailWorks best with structured, labelled context blocks and a stated persona and format.GrokFollow-up emailWorks best with a direct, concise brief: lead with the goal, then hard constraints.